Square Appointments alternative: 5 picks that price by plan, calendar, user, seat or team member

Square Appointments alternative: the short list

The five Square Appointments alternatives compared here are Trafft, Acuity Scheduling, Setmore, Calendly and Fresha, and each prices by something other than location: plan, calendar, user, seat or bookable team member. On Square the monthly fee is charged for every location. As read on October 8, 2026, Square Free is $0, Plus is $49 and Premium is $149 a month per location, per Square's fee table.

Resource management, which assigns rooms, chairs and stations to services, is Premium only on Square. Trafft Mini is $9.99 a month, billed monthly, for a plan with 3 users (team members) and 3 locations included.

Keep Square for card payments, move the booking: Trafft

Trafft accepts Square payments on every plan, Free included, so a business can keep Square for card payments and move the booking. Locations come with the plan: 1 on Free, 3 on Mini, 5 on Growth and unlimited on Professional and Business. Trafft says it charges nothing on the bookings themselves; the payment provider charges its standard processing fees.

Rooms and chairs are Resource Management on Trafft, which starts on Professional at $49.99 a month, billed monthly. Square's resource management is on Premium at $149 a month per location, and a Square resource can only be assigned to one business location.

A yoga studio running capped group classes and one-to-one sessions at two locations shows the difference. On Square, class booking starts on Plus and the fee applies to both locations. On Trafft, Group Bookings, which takes more than one person per slot up to a capacity set for each service, starts on Mini, whose one price includes 3 locations. Scheduling software for multiple locations compares more options for several sites.

Per-calendar and per-user pricing: Acuity Scheduling and Setmore

Acuity Scheduling counts calendars, one per person or location. Starter has 1 calendar at $20 a month, billed monthly, with a 7-day trial that needs no credit card and no free plan. Setmore counts users, one for each staff calendar: Pro is $12 per user a month, billed monthly, and Free covers up to 4 users.

Per-seat and per-team-member pricing: Calendly and Fresha

Calendly charges per seat, a paid user who connects a calendar and hosts meetings. Standard is $12 per seat a month, billed monthly. Its Free plan has one event type and one calendar connection, and a 14-day trial comes with the paid plans.

Fresha charges per bookable team member, one who has calendar bookings switched on. Its price is on Fresha's pricing page. Fresha says it charges no booking fee for each appointment, and it gives businesses with teams a 7-day trial with no credit card required.

What you give up when you leave Square Appointments

Square sets no employee limit, so staff calendars can be added without a plan change. Trafft's Business plan includes 30 users, and Additional Users are $9.99 a month each with monthly billing. Enterprise, which has no published price, is for more than 50 users.

Square Free has no monthly subscription, only processing fees: online card payments are 3.3% plus 30 cents on Free and 2.9% plus 30 cents on Plus and Premium. Square's 30-day trial on Plus and Premium is longer than Trafft's 14 days for paid features.

Who should pick which Square Appointments alternative

• Trafft to keep Square payments while locations come with the plan.
• Setmore for a free plan of up to 4 users, and Calendly for a free plan with one event type.
• Acuity Scheduling for a business that wants to pay by calendar.
• Fresha for a salon that wants to pay per bookable team member.
• Square Appointments itself for a large team at few locations.

Trafft vs Square Appointments has the plan-by-plan view of the first pick, and Trafft alternatives covers the wider field.